Extend workflow to any device and platform

Share IBM i™ folders, documents and files on any platform - including mobile devices and tablets!

IceBreak FileShare opens the file system (IFS) on IBM i™ (AS/400, iSeries) so users can share folders, files and documents regardless of platform (Windows, Mac, Linux). 

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IceBreak FileShare is similar to the well-known products Dropbox, SkyDrive and Google Drive – but has the advantage of storing folders, documents and files safely on IBM i™ – and integrating with any ERP solution.

All types of information
Collect, store and share new information types in the form of photographs, videos, audio recordings and geo locations. These type of information has previously not been shared and only been available on one's personal smartphone. IceBreak FileShare handles all types of files - from documents to presentations, spreadsheets, images, audio and video files - and in all formats.

Secure - also outside the company
File sharing is protected with password and SSL encryption which secure a safe external access from e.g. smartphones and tablets.

Countless apps - for every need
The file sharing is supported by countless apps for iPhone, iPad, Android, Windows Phone and BlackBerry. So there is ample opportunity to find one or more apps that fits a desired workflow. Most apps also supports the ability to copy folders, documents and files to the device itself, so they can be processed offline on flights or locations outside mobile data coverage.

Dynamic workflow
IceBreak FileShare monitors the shared folders and can be programmed to initiate a given workflow on IBM i™ when a file is created, modified, moved or deleted.

Folder structure can be built dynamically – e.g. presenting every product in the database in a virtual folder. That enables documents and images to be automatically linked to a given product number, just be moving them to one of the fictive folders. The configuration can be set to save previous versions of documents in a folder called "Archive" – and move deleted documents into a "Trash" folder.

Genuine file sharing
This is a genuine file share and not just a simple synchronization between server and client. This ensures that you always are working with the latest version. The document is locked until editing is complete to avoid conflicts.

Now you can take your “entire” IBM i™ in your pocket and share information with your colleagues - anytime - anywhere.

Knowledge sharing - anytime - anywhere

It is possible to share files and documents with all company employees - even those who are out of office.

Documents are presented in folder levels - as known in the Windows Explorer - and follow the general rules on the computer. Folder structure does not necessarily follow the physical folder structure on IBM i™.

Folders can be created virtually, so they reflect any structure in the administrative ERP solution, which fits into a given workflow – and makes it easier to retrieve a specific document.

The same document can in principle be found via several different folder structures - which make the search more intuitive and faster.

Built-in workflow eliminates time consuming tasks

IceBreak FileShare monitors the shared folders and can be programmed to initiate a given workflow on IBM i™, when a file is created, modified, moved or deleted. The workflow can use the naming of the dynamic folder structure for creating search keys and database lookups.

The built-in workflow makes it easy to:

  • update products with images
  • update customers with issued documents
  • update deliveries with scanned freight bills

– by simply dragging them into the respective folder structures.

The workflow can be integrated to any business solution and is highly compatible with our other workflow products.

Swift collection of new types of information

IceBreak FileShare opens new opportunities to streamline work processes through mobile data collection.

  • An insurance assessor can photograph a damage to a property and attach a geo location
  • A salesperson can register a claim and document with photos
  • A service engineer can film a mechanical deviation
  • A lawyer can audio record and document a meeting

All of the above is, in one operation from the smartphone archived under current case on the IBM i™ server. The collected material is immediately made available on the IBM i™, so the office staff can continue the process.

The best app for the job

File sharing is protected with password and SSL encryption which ensure a safe access from external laptops, smartphones and tablets.

The file sharing is supported by countless apps in iOS (iPhone and iPad), Android (Samsung Galaxy, Google Nexus, Sony Xperia, HTC and LG), Windows Phone (Nokia Lumia) and BlackBerry.

You can use any app that suits a current task. After installing you simply create a connection to IceBreak FileShare by providing URL, user profile and password - then the file share will open like an ordinary file structure in the app.

The following features can often be found in the apps:

  • View file, document, picture, recording, movie
  • Download, Upload, Print and Share over Bluetooth or Wi-Fi
  • Attach to e-mail, save attachment from e-mail or e-mail a link
  • Open in (another app)
  • Move, Copy, Rename, Delete, Change Properties
  • Take pictures
  • Make recording or movie
  • Paste from clipboard
  • Create Folder
  • Create and change Text document
  • Create and change Office documents in Word, Excel and PowerPoint

The selected app must support WebDAV - that is an extension to the HTTP protocol, that allows you to transfer and process documents. WebDAV is an abbreviation for "Web-based Distributed Authoring and Versioning".

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Drag-n-Drop - in and out of the workflow

File sharing can also be opened on any desktop computer under the operating systems Windows, Mac and Linux. The connection is the same as on the mobile device - and works with the secure SSL connection both inside and outside the corporate network.

In principle, it is not possible to see the difference between the file sharing and the traditional network drive. Users can use drag-and-drop and all the installed programs to process files with.

IceBreak FileShare monitors the shared folders according to the same rules as on mobile devices. A given workflow on IBM i™ can be initiated when a file is created, modified, moved or deleted.

This provides a tight integration to the administrative ERP solution on IBM i™ - and a consistent workflow for all users. This is regardless whether they are on a smartphone, a tablet, a laptop or a desktop computer.

All stored and protected centrally on IBM i™

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IceBreak FileShare is similar to the well-known products Dropbox, SkyDrive and Google Drive – but has the advantage of storing folders, documents and files safely on IBM i™ – and integrating with any ERP solution.

Folders, files and documents are stored on the central IFS and can be included in the daily backup. Additionally, they are protected by the operating system against unauthorized access and virus attacks.

File sharing can be configured to be based on different root folders and thereby delimit access to the IFS and other user groups folders.

To gain access to file sharing, users must either have a user profile on IBM i™ or be created as a user in IceBreak FileShare.

Endless possibilities

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In the fast growing market for apps new ways of using mobile devices are appearing regularly. We have compiled a list of apps that we've tested with IceBreak FileShare. Some of the apps are available in two versions - a free version and payable version with more features.

We have divided the list into the following categories:

  • File Management
  • Office Documents
  • Office Documents (as a copy)

The last category is copying the documents into the app. It expects a more active action to overwrite the original document on the file share.

It's so easy

We recommend the Readdle products as they complement each other well and provide a full package for the mobile worker:

  • Documents – manage most types of documents
  • PDF Expert - provides access to signing and stamping
  • Scanner Pro – transform the camera to a mobile scanner
  • Remarks - handwritten notes, sketches and audio recordings

The user can choose which folders and sub-folders that automatically is to be synchronized when documents are created or modified in any of the above products. In this way the user can choose between passive archive enquiry and active file sharing.

See the video - and be inspired to simplify your mobile workflow.